Check-in using attendance lists

In this article, you'll learn how you can use attendance lists in the e-guma Ticketing System to manage your events.

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What are attendance lists?

Attendance lists contain all ticket orders for an event. You can create attendance lists for current and past events in your e-guma Ticketing System at any time.


Attendance lists can be used both to plan tables in advance and to assess events retrospectively (who attended?). It is the ideal check-in option if no internet connection is available where guests are to be checked in.


Lists can be exported in your e-guma office as an Excel file or PDF, and can be sorted by name or order date.


The attendance list generated for a particular event is always up-to-date. This also means that you can see how many check-ins have already taken place. In addition, when a list is exported to PDF, an order is marked with a tick once all associated tickets have been checked in.


Exporting a attendance list

In the menu of the e-guma Ticketing System, go to Attendees  -> Attendance list.
Select an Event and the desired order for the list, and export the attendance list, either as a PDF or as an Excel file.
Attendance list in PDF format
Once all of a guest's tickets have been  checked in in e-guma, this is shown with a tick in the first column.
Attendance list in Excel
Attendance lists in Excel format feature additional guest details. The Payment Type column is useful to see if an order is a reservation and you need to collect the money on the day of the event.


Participant list for entries with calendar function

In the Excel report of the attendee list, the date selected by the customer and the time are listed in the Start column.

You can export the attendee list either for all ticket orders or only for individual slots. As soon as you select an entry with calendar, you can filter by start date. Here you have the option of selecting either a specific date,
or a desired time period.
The participants are sorted according to the start date. Within the same slot, the sorting is done according to the last name.