Book online voucher sale
In this article you will learn how to book the online sale of your vouchers in your accounting software.
We recommend that you discuss the procedures described in this document with your financial manager.
In this article
Preparation
Voucher account
Create a new account in your accounting software called e-guma vouchers. This is a passive account without VAT. We recommend separating your existing and new vouchers for accounting purposes. However, if you import your existing vouchers into e-guma, this point is not required.
Payment methods
Enter an accounts receivable account for each payment type you offer. Below is a list of possible accounts:
- QR Invoice (e-guma) or Invoice (depending on settings)
- Online credit cards (VISA and MasterCard)
- Online TWINT
- Online AMEX
- PostFinance E-Payment
- PayPal
- etc.
If you use the ticketing system from e-guma, we recommend that you use the same accounts.
Booking sales report
You will receive the e-guma sales report automatically by e-mail. The amounts in the online shop and paid invoices area must be posted to the e-guma vouchers account for each payment type.
In this example, you would make the following entries:
| Debit | Credit | Amount | Booking text | Note |
| Online credit cards (VISA and MasterCard) | e-guma vouchers | 100.00 | Voucher sales with MasterCard | Since VISA and MasterCard payments are processed by the same acquirer, you can book the payments to the same account. |
| Online credit cards (VISA and MasterCard) | e-guma vouchers | 350.00 | Voucher sales with VISA | Since VISA and MasterCard payments are processed by the same acquirer, you can book the payments to the same account. |
| Online TWINT | e-guma vouchers | 200.00 | Voucher sales with TWINT | |
| Online PostFinance | e-guma vouchers | 150.00 | Voucher sales with MasterCardthe PostFinance Card | |
| QR invoice (e-guma) |
e-guma vouchers | 20.00 | Payment QR Invoices |
In the sales report, the orders are only listed after payment. A previous debtor entry is therefore not necessary. |
Booking cashflow
Once you receive the money from the various payment processors, you can post the cash flow. Depending on the payment method / partner, the duration and interval of the payout varies.
Credit cards
An example of the payout for credit card payments.
| Debit | Credit | Amount | Booking text | Note |
| Bank | Online credit cards (VISA and MasterCard) | 443.25 | Crediting credit card payments | The credit card acquirer deducts the fees from the transfer. In this example, we assume that 1.5% fees are charged for credit card payments. In the contract with the acquirer, you can specify the bank account to which the credit should be transferred. |
| Fees | Online credit cards (VISA and MasterCard) |
6.75 | Fees for credit card payments | |
QR invoice
You can see paid QR invoices in the credits report. This report serves as a payment document for the following entry.
| Debit | Credit | Amount | Booking text | Note |
| Bank | QR invoice (e-guma) |
20.00 | Crediting of paid QR invoices | |
Discount
In the sales report, discount is listed as a payment type and can be booked in full. We recommend booking discounts as revenue reductions.
| Debit | Credit | Amount | Booking text | Note |
| Revenue reductions | e-guma vouchers | 25.50 | Discount | |
Shipping costs
If you have activated shipping costs, the revenue from this is shown in the sales report.The shipping costs must be transferred from the voucher account to a revenue account for shipping costs. The voucher account serves as a transit account. When posting to the revenue account for shipping costs the VAT should be deducted.
| Debit | Credit | Amount | Booking text | Note |
| e-guma vouchers | Shipping costs |
4.00 | Shipping costs for vouchers | Take the VAT into account |