Redemption report
As vouchers that have been sold represent a liability in your balance sheet, it is important to ensure that the voucher account can be balanced at month-end or year-end. The actual voucher liability can be calculated as the value of vouchers sold less the value of voucher redemptions, and accumulates over time.
e-guma supports correct accounting treatment and optimal management accounting through the Sales and Redemption Reports.
In this article
User permissions
To view the Redemption Report, you require the appropriate user permissions. If the Accounting permission is not active in your user profile, please contact your internal e-guma administrator.
Exporting the Redemption Report
You can view the Redemption Report manually at any time.
- 1
- In the menu of the e-guma Voucher System, select Accounting -> Redemption Report.
- 2
-
Select the desired time period.
- 3
- In the Redemption location field, you can select whether all redemption locations are shown as a summary, as groups, or individually.
-
We recommend that you generate a grouped redemption report for the clearest view. This lists all redemption locations separately.
- 4
-
You also have the option of clicking on hte
Show additional filters button, which enables you to filter the Redemption Report based on individual criteria.
- 5
- Click on the PDF or Excel button.
- 6
- Open the Redemption Report file that is generated.
Information about the Redemption Report
| Total | This shows the total value of all redeemed vouchers. |
| Time period | The Redemption Report shows all voucher redemptions during the specified time period. |
| Complimentary ("on the house") | This shows whether or not the Redemption Report contains Complimentary Vouchers. |
| Voucher Redemptions | Depending on the report format you have specified, all redemptions will be shown here as a summary or in groups, listed by the various redemption locations. |
Automatic sending of the report
e-guma features an automatic reporting tool. As such, e-guma will send a Sales and Redemption Report on a daily, weekly and/or monthly basis to the e-mail addresses that you specify.
You can arrange for the frequency and the e-mail addresses themselves to be adjusted by the e-guma Support Team.
Please contact us if you would like to make changes in relation to the way that reports are sent.